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University of Guelph , McLaughlin Library, Room 120A
Present: Vera Fesnak (Recorder), Gail Sperling, LindaTeather (Chair), Ron Ward
Regrets: Bill Halahan
The Agenda was approved with following changes/additions: Item 4 – Cognos Technical Forum deferred to a future agenda; Cognos Performance Day added in place of item 4. The WLU update added to item 3.
a) Approval
The minutes of March 28, 2007 were approved as revised.
b) Business Arising
- Implementation of report request form and database: The new report request process was implemented in May and has been used by several TUG staff members. No problems have been reported to date.
- ERM usage data for Laurier: Don is working on the data
- Cognos 7.4 MR1 upgrade: Thanks to Gail and Bill’s work, the upgrade was completed successfully. Gail inquired about the status of supplying the 7.4 MR1 desktop clients on machines at Laurier. Vera will remind Don to get software loaded on key trainers’ workstations in order to relieve Gail of the task of creating/deleting Laurier staff accounts. The possibility of Laurier system representation (Gail and Bill type-person) on the TUG Stats and Reports Team was discussed. Vera mentioned that this could very well become a reality in the future and will bring this up with the University Librarian.
- 2006/07 year-end expenditure report: The invoice for CubeRunner annual maintenance arrived too late to be included with the 2006/07 expenditures. Approximately $740 will be carried over to the next fiscal year. The 2007/08 budget was approved. A new sever was included in the budget proposal. We will try to delay a decision on this until UW has completed load tests on their current servers and prepared the migration plan for the new IBM Blade VMware Server environment. Migrating TUG reports to a Blade server is a possibility that could provide support and performance benefits.
Allan Bell is supportive of the draft discovery plan. Linda will inform him of our eagerness to start the next conversations with Guelph’s University Systems group. We would like Gail and Bill to meet with the Guelph group as soon as possible. Allan Bell will inform the TUG Executive Group of our next steps . Ron will take TSR’s draft plan to the Guelph University Systems Group for review, input and discussion.
The TUG Stats and Reports Training Team will play a major role in testing the software.
Training for both Bill and Gail were discussed as well as training for the Training Team.
Evaluation criteria will need to be provided to the Training Team for recording testing results.
Plans for purchasing a site license for Cognos 8 on the Laurier Campus are still under discussions.
A free Cognos Performance 2007 day will be held in Toronto on September 27, 2007. TSR members were encouraged to register.
WLU is in a good position to rotate membership on the Training Team. Subsequent to this meeting, Joanne Oud agreed to replace Linda Cracknell when Linda retires. Ron and Linda will initiate appropriate processes at UG and UW to seek new members to fill their vacant positions.
TSR members discussed the need for a mandatory refresher session for current TUG Cognos users. The session should include required practices, best practices and how to’s. Linda will send a message about this to the Training Team and Gail will assist them in preparing an agenda for the refresher session.
The annual rotation of TSR chair and recorder will occur after the next meeting. Ron agreed to be the next Chair. Linda will be Recorder.
Next meeting date (location: WLU)
Linda will call the next meeting in October, unless Fall 2007 projects require an earlier meeting.