TUG Statistics and Reports Group Meeting

Minutes

April 10, 2006 – 1:30 p.m-3:30 p.m.
University of Waterloo, Porter Library, Room 407

Present: Vera Fesnak (Recorder); Alan Gale, Bill Halahan, Gail Sperling, Linda Teather.

Appointment of Recorder for remainder of 2006 year
- Vera has volunteered to be recorder for the remainder of 2006 year.

Agenda of April 10, 2006
Approval
- The Agenda was approved with no changes.
Minutes of January 12, 2006
Approval
- The minutes of January 12, 2006 were approved.
Business arising
Implementation of report request form and database
- Linda will draft a message to TUG staff for TSR’s approval.
ERM usage data for Guelph and Laurier
- Laurier is making plans to begin work on extracting data.
- At UG usage data is available from May 2004-05. After 2005, there is data there, however no date/time stamp. One possibility is to date stamp this load indicating fiscal year with no monthly breakdown available. Bill will continue to work on fixing this problem.
WLU person to add/update accounts
- Vera will ask Don if he has made any progress re designating a WLU person to this task.
Meeting with TUG Executive, March 8, 2006
- Linda reported on her meeting with the TUG Executive held on March 8, 2006. The proposed budget 2006/07 was approved. The Executive were supportive of the June 06 Cognos session and training in general. They encouraged preparation of an update in training for TUG staff. AT UG and WLU, TSR should work with Helen and Sharon to figure out an appropriate way to obtain input to the trainers at their respective institutions. On the subject of membership, the TUG Executive recognized the challenges of staff being members of both the training team and TUG Statistics and Reports Group.
Expenditures for 2005/06
- TSR’s 2005/06 cost sharing report was finalized. Linda will prepare a final version for submission by the April 13, 2006 deadline.
Training Team report
Membership, mandate, other issues.
- TSR discussed the Training Team’s report and supported its recommendations on next steps and on deferring the rotation of members. TSR will review the mandates of both TSR and the Training Team. UG membership on the training team is less one person. Alan stated that UG will designate an additional person in the near future.
- The two members of the TUG Statistics and Reports Group who are also Training Team members felt that the challenge of being members of both groups can be met, however recognizing that in future the training team would benefit by expanding the pool of expertise in the area of statistics and reports. A call for expressions of interest with the goal of getting more people involved will be further discussed by the TUG Statistics and Reports Group and at each institution.
- Linda will draft a message responding to the Training Team’s report.
Cognos Forum session selections
- The Group approved of Gail’s selections.
Cognos version 7.3 MR3 limited testing
- 7.3 MR3 will be installed on Gail’s PC, thus allowing Gail to do limited testing on the new software. After the Voyager upgrade, Gail can test whether the cubes can be built on MR3. If the process is affirmed the test server can be upgraded to MR3, the migration of production data to the test server can occur. It was decided that the installation would not occur until after fiscal close.
- TSR will draft testing procedures for new releases and determine a test group. Linda and Gail will prepare an initial draft.

Next Meeting at WLU
Items for agenda
-Review mandate of TSR and Training Team
-Review of Cognos Forum